Program Coordinator
2018. március 02.


Jelentkezési határidő: 2018. március 20.

The Institute of International Education (IIE) is one of the world’s most experienced global higher education and professional exchange agencies.

Application deadline: March 20, 2018

Job Title:            Program Coordinator
Reports To:        International Outreach & Recruitment Specialist
Location:            Budapest, Hungary
Effective Date:   April 1, 2018 or as soon as ideal candidate identified
Term:                 Undetermined

About IIE:

The Institute of International Education (IIE) is one of the world’s most experienced global higher education and professional exchange agencies. An independent, non-profit organization founded in 1919, IIE is a resource for students, educators and institutions worldwide. IIE’s European Office is located in Budapest, Hungary.  Founded in 1990, this office represents IIE’s program operations in Europe. See also:

Role Summary:

The Program Coordinator executes the daily work flow of programs or services within IIE under the direction of an IIE manager, but s/he is able to execute with minimal supervision. S/he carries out activities related to one or more of IIE’s scholarship or education programs, including such functions as outreach and selection, event planning, communicating with grantees or prospective grantees, or other duties necessary to ensure quality implementation of IIE programs. In addition, s/he works with other team members in the execution of tasks and day-to-day activities, and communicates the status of activities on a regular basis with the Client Engagement team and other relevant team members within IIE.

Essential Functions:

  • Works with relevant team members to coordinate outreach and recruitment of program participants through advertising and targeted email marketing. Reviews and processes scholarship applications for technical completeness and accuracy; follows up with applicants as needed to complete materials.
  • Often coordinates events logistics related to selection panels, study tours, program events, or IIE events. Events management responsibilities include venue management, panel packet preparation, and coordination of participant transportation and lodging. Some travel may be required for onsite event support.
  • Organizes and sends out award notifications and follows up with awardees on their scholarship acceptances. May also advise and support selected participants in securing proper visas.
  • Communicates regularly with relevant team members within IIE to ensure team members are aware of status and that all deadlines are met.
  • Drafts, designs and coordinate the mailing of program or alumni-focused communications in both English and other required local language. Obtains input from supervisor for non-standard communications as needed.
  • May have some responsibilities related to financial management and record-keeping and supports the preparation of financial reports for IIE clients and any required government reports; and expense reports for IIE team members.
  • May assist with identifying new business opportunities for the office.

Job Requirements:

  • Requires a Bachelor’s degree in order to apply a working knowledge of the theories and principles.
  • Requires at least two years of related work experience.
  • Requires a basic application of a specialized body of knowledge. At this level of competency, a team member is required to apply knowledge in carrying out work assignments.

Other Knowledge, Skills, and Abilities:

  • Excellent interpersonal and communication skills, both written and verbal.
  • Demonstrated ability to process an often changing, workload with multiple priorities under tight deadlines.
  • Proven ability to work independently and collaboratively on a team.
  • Fluency in English and the local language, written and oral.
  • Demonstrated multicultural sensitivity Interest in international exchanges and/or international experience.
  • Proficiency with MS Office 2010 applications including Word, Excel, Access, and Outlook; internet software and database software

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

To apply, please send your CV with contact details of a t least one reference and a cover letter to  by March 20, 2018. Incoming applications will be reviewed on a rolling basis.

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