Start date: As soon as possible
Duration: One year full time fixed-term contract, renewable
Contract: Full time employment contract with Terre des hommes Foundation in Hungary (local contract)
Salary: 353.621 HUF Gross per month
Location: Budapest
MAIN RESPONSIBILITIES
Welcomes visitors, handling calls.
Writes meeting notes, routine correspondence, reports and drafts official letters.
Manages the cash box
Prepares invoices for payments, deliver and clear advances
Handles invoices and support documents
Ensures the execution of regular contractual payments (rent, telephone, electricity, water, etc)
Updates the protocol register with in and out correspondences
Registers contracts
Maintains the proper files/documents and archive on electronic and hard copy.
Organizes events (hotel booking, fligh ticket booking, event logistic, contact with the participants)
Participates, supports, and advises the team in the procurement of goods and services
Drafts terms of references and leads the procurement processes of goods and services
Checks supplier contracts.
Responsible for the smooth running of the office
Translate the supporting documentation in Hungarian/English.
Copying, scanning
YoUR PROFILE
- College degree (but University degree is an asset)
- Minimum 1 year of experience
- Work experience at an international non-governmental organization is an asset
- EU project experience is an asset.
- Experience in managing diverse procurement and logistics operations is an asset.
- Strong organizational, planning, prioritizing and administrative skills;
- Strong interpersonal and team skills; ability to build relationships and trust.
- Capacity to take initiative and be decisive, work under pressure, respect deadlines.
- Strong work ethic and the ability to work well independently and as part of a team.
- Very good oral and written skills in English and Hungarian.
- Fully conversant with usual IT tools.
TO APPLY:
Qualified applicants are encouraged to submit their CV and cover letter in English by email at hun.financeadmin@tdh.ch .
Please indicate in the cover letter your earliest start date. Deadline of application: Terre des hommes does not set a closing date for this position, recruitment is on-going until the position is filled.
The subject line should be Administration and Finance Assistant, *Name *Surname